The Binomial Bookstore

EMERGENCY PLANNING AND MANAGEMENT:
ENSURING YOUR COMPANY’S SURVIVAL IN THE EVENT OF A DISASTER
(Second Edition)
by William H. Stringfield

“You may think ‘it can’t happen to my company.' But disasters strike
businesses like yours and mine every day. If you follow the guidance in this book,
your business has a much higher probability of remaining in business following a
disaster.” -- Michael Jay Fagel, Corporate Safety Director, Aurora Packing
Company.

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“Natural or man-made disasters can have a devastating effect on a
company’s
employees, assets, and surrounding communities. Many companies are never
able to reopen their doors, and over 50% of companies affected by significant
emergencies fail within two years following the incident. But companies that have
emergency plans in place before disasters occur are often able to quickly resume
operations.

“Emergency Planning and Management: Ensuring Your Company’s
Survival in
the Event of a Disaster will help companies assess their exposures to disasters
and formulate emergency preparedness, response, and recovery plans for their
facilities. You can comply with OSHA and EPA requirements and reduce the risk
of losses at the same time.

“This new book includes detailed checklists to help prepare emergency
management plans, appropriate federal regulations requiring workplace emergency
action plans, and records preservation procedures. And, the detailed sample
emergency plan can be used as a model for creating your company's Emergency
Action Plan.

“In Addition to earthquakes, storms, floods, fires, and terrorist acts,
coverage
includes hazardous materials incidents, telecommunications failures, and other
types of emergencies. The Federal Emergency Management Agency's report on
principal threats facing communities and local emergency management
coordinators, and the incident of those threats in the United States, is included.
Assessing a company’s vulnerability, planning considerations, preservation of the
company records, and survival after an emergency are explained in detail.”

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ABOUT THE AUTHOR:

“William H. Stringfield is the president of William H. Stringfield &
Associates,
Inc. of St. Petersburg, Florida, a consulting firm which specializes in emergency
planning, recovery and response. They conduct audits of emergency response
systems and assist facilities in the development of emergency response and
incident management systems. Mr. Stringfield has over 16 years experience in
response, planning and training for emergency situations in industry and public
safety organizations.”

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TABLE OF CONTENTS

FOREWORD
PREFACE
ABOUT THE AUTHOR

1. AN EMERGENCY PLANNING PRIMER
Why Insurance is Not Enough
Case History - Turbo Widgets
Direct and Indirect Losses from Incidents
Federal Requirements for Development of Emergency Action Plans
Overview of Federal Requirements
OSHA 1910.38(a) – Employee Emergency Action Plans
OSHA 1910.120 - Hazardous Waste Operations and Emergency Response
OSHA 1910.119 - Process Safety Management of Highly Hazardous Substances
Superfund Amendments and Reauthorization Act (SARA) Title III Emergency
Planning and Community Right-to-Know Act of 1986
Oil Pollution Act of 1990 (OPA)
40 CFR Part 68-Risk Management Programs for Chemical Accident Release
Prevention
40 CFR Part 112 - Spill Prevention Control and Countermeasures Plan
40 CFR 264.50 through 264.56, Subpart D-Contingency Plan and Emergency
Procedures
49 CFR Part 194 - Response Plans for Onshore Oil Pipelines
National Fire Protection Association
NFPA 471, Recommended Practice for Responding to Hazardous Materials
Incidents
NFPA 472, Standard for Professional Competence of Responders to Hazardous
Materials Incidents
NFPA 600, Standard on Industrial Fire Brigades
NFPA 1561, Standard on Fire Department Incident Management System
NFPA 1600, Recommended Practice for Disaster Management

2. ASSESSMENT OF YOUR VULNERABILITY
Hazard and Risk Management Assessment
Benefits of a Hazard & Risk Management Assessment
Fires and Explosions
Hazardous Material Releases
Severe Weather/Natural Events
Transportation Incidents
Public Demonstrations and Civil Disturbances
Terrorism
Sabotage
Workplace Violence
Strikes and Work Stoppages

3. PLANNING CONSIDERATIONS
Hurricanes
Tornadoes
Winter Storms
Floods
Earthquakes
Facility Fires
Hazardous materials
Transportation Incidents
Public Demonstrations/Civil Disturbances
Terrorism
Sabotage
Secondary Disasters

4. SURVIVAL AFTER AN EMERGENCY
Organizations with Post-Emergency Responsibilities
Local Officials
County Officials
State Agencies
Federal Agencies
Other Organizations and Agencies
Other Issues of Concern
Political Issues
Five Steps to Business Recovery
Assign responsibility for Business Recovery
Make Plans to Establish Temporary Facilities
Prepare to contact Your Customers
Establish Joint Alliances
Establish Agreements with your Vendors
Specific Situations and Solutions
Telephone Disruption
Central Telephone Systems
Insurance Policies
Inventory Records
Lease Agreements
Receivables
Computer Data
Record Protection
Salespersons Record Protection

5. GENERIC EMERGENCY ACTION PLAN
Generic Emergency Action Plan
I. Introduction
A. Purpose of the Emergency Action Plan
B. Legal Authority
C. Assumptions and Situations
D. Facility Health and Safety Policy
E. Organization and Personnel Responsibilities
F. Plan Update Procedures and Revisions
G. Plan Distribution
II. Facility Hazard and Risk Analysis
A. Overview of Facility
B. Facility Risk Evaluation
C. Off-Site Risk Evaluation
III. Prevention
A. General Prevention Policy
B. Fire Prevention Policy
C. Facility Safety Inspections and Audits
D. Facility Health and Safety Committee
IV. Preparedness
A. Training
B. Drills and Exercises
C. Facilities, Supplies and Equipment
D. Facility Security
E. Media Relations Policy
V. Detection, Alarm and Notification Procedures
A. Incident Discovery
B. Initial Notification
C. Emergency Alerting Procedures
D. Evacuation and Personnel Accountability
E. Emergency Notifications
F. Regulatory Notifications
VI. Incident Handling Procedures
A. Fires and Explosions
B. Hazardous Material Releases
C. Medical Emergency
D. Severe Weather Incidents
E. Bomb Threats
F. Transportation Accidents
G. Public Demonstrations/Civil Disturbances
H. Terrorism
I. Sabotage
J. Workplace Violence
K. Strikes and Work Stoppages
VI. Facility Shutdown Guidelines
A. Emergency Shutdown Procedures
VIII. Terminating the Emergency
A. Recovery of Operations
B. Documentation
C. Incident Investigation
D. Damage Assessment
E. Post-Emergency Activities
IX. Appendix Materials
Maps
Procedure Charts
Callup Lists
Emergency Contact Numbers
Listing of Local Resources
Mutual Aid Agreements
Glossary of Terms
Additional Plan Observations

6. PRESERVATION OF RECORDS
Vital Records
What Records are Vital?
Selecting Records to be Protected
Protecting Vital Records
Safeguarding Vital Computer Information and Records
Controlling the Central Computer Facility
Ensuring Information Integrity
Personal Computers
Test and Evaluate Vital Records Program

7. EMERGENCY ACTION PLAN
Sample Emergency Action Plan
Table of Contents
Section I: Administration
Policy Statement
Scope of Plan
Legal Compliance
Authority Statement
Plan Distribution
Plan Updating Procedures
Plan Training
Plan Drills and Exercises
Section II: General Information
Description of Facility and Operations
Emergency Recognition and Prevention
Organization and Personnel Responsibilities
Media Relations Policy
Emergency Alerting Procedures
Evacuation and Personnel Accountability
Section III: Maps and Diagrams of the Facility
Map of Facility and Designated Evacuation Meeting Points
Section IV: Emergency Procedures
Emergency Medical Situations
Fires
Severe Weather/Natural Disasters
Chemical Releases
Bomb Threats
Power Outages
Temporary Sheltering Procedures
Section V: Terminating the Emergency
Recovery of Operations
Documentation
Incident Investigation
Damage Assessment
Post-Emergency Activities

Appendix Documents
Employee Accountability Form
Missing Person Worksheet
Bomb Threat Checklist
Emergency Action Plan Exercise Evaluation Form

APPENDIX A - INTERNET RESOURCES FOR DISASTER PLANNING
APPENDIX B - OSHA EMERGENCY HOTLINE
APPENDIX C - FACTS ABOUT SBA DISASTER LOAN PROGRAMS
APPENDIX D - SBA DISASTER AREA OFFICES
APPENDIX E - PRINCIPAL THREATS FACING COMMUNITIES AND LOCAL
EMERGENCY MANAGEMENT COORDINATORS
GLOSSARY
INDEX

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2000, 287 pages Order #DR249.
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The Binomial Bookstore

Business Continuity & Disaster Recovery

Rothstein Associates Inc.