Business Continuity Newsletter
Disaster Recovery Planning - Business Continuity Planning
Software, Consulting and Training
Binomial International
Keeping businesses in business since 1980
23 September 2014 Site Français

Example School Pandemic Preparedness Plan

A good pandemic plan should incorporate:

  • activities to monitor the current risk of a pandemic due to avian (bird) flu, swine flu, or other infectious diseases,
  • actions to take prior to an epidemic to reduce the probability and impact of a pandemic (including staff awareness campaigns and altered working arrangements),
  • actions to take during an epidemic to continue operations with reduced staffing, and with constraints imposed by government regulation, and legitimate staff and supplier concerns about infection.
  • actions to take after an epidemic has subsided to resume normal or near-normal operations.

School Pandemic Plan Table of Contents

This is the comprehensive table of contents for a typical school plan produced by PlanBuilder for Pandemics. Most schools will not need to include some of these sections.

For plans for other types or organizations or institutions, see Other Example Pandemic Plans.

Executive Summary

Many people will avoid reading a plan until the last minute. The executive summary module ensures allows people to obtain a quick overview of the plan without reading the details.

  1  INTRODUCTION
  2  THINGS TO KNOW
  3  SCENARIO
  4  OBJECTIVE

Quick Reference

When the pandemic alert state changes, the first question people will ask is What do I do now?.

This module helps them find the answer quickly.

  1  OBJECTIVE OF THIS MODULE
  2  WHERE TO FIND IT

Planning Introduction

For those unfamiliar with the methods used in developing a pandemic plan, this module provides information on the rationale and methodology used in developing the plan.

  1  DISCLAIMER
  2  INTRODUCTION
  3  HOUSEKEEPING
  3.1  Prologue
  3.2  Confidentiality Statement
  3.3  Pandemic Defined
  3.4  Project Scope
  3.5  Objectives
  3.6  Scope of The Pandemic Plan
  3.7  Policy Statement
  3.8  Team Concept
  4  INTRODUCTION TO PANDEMICS
  4.1  An Influenza Pandemic
  4.2  Human Influenza And Animal Influenza
  4.3  Pandemic Planning Assumptions
  4.4  How Bad Can It Be ?
  4.5  Seasonal And Pandemic Influenza And Their Treatments
  4.5.1  Vaccines
  4.5.2  How Pandemics Develop
  4.5.3  Scenario
  4.5.4  Objective
  4.5.5  Limitations Of This Plan
  4.5.6  Background
  4.5.7  Pandemic Influenza Characteristics
  5  ESTIMATED PANDEMIC INFLUENZA IMPACT ON (YOUR SCHOOL)
  6  THE PLANNING PROCESS
  7  MAINTAINING CRITICAL SERVICE DELIVERY DURING A PANDEMIC
  8  (YOUR SCHOOL)PANDEMIC INFLUENZA BUSINESS CONTINUITY STRATEGY
  9  PURPOSE OF PANDEMIC PLANNING

Stages of the Plan

Preparation

There are many steps that a school can take to prepare for a possible epidemic which will reduce the risk of infection, minimize the danger to staff, and reduce disruption to the school's operations during a pandemic. This module addresses these preparedness issues.

  1  DESCRIPTION OF THIS STAGE
  2  TRIGGER TO ACTIVATE THIS STAGE
  3  PLANNING ASSUMPTIONS
  4  PREPARATION TASKS
  4.6  Human Resource Issues
  4.6.1  Collective Agreements
  4.6.2  Psychological Counselling
  4.6.3  Risks to Employees
  4.6.4  Collective Agreements
  4.6.5  Keeping Communications Open and Frequent
  4.6.6  Risks to Employees: Possible Responses
  4.6.7  Absenteeism Policies
  4.6.8  Absenteeism Policies: Possible Responses
  4.6.9  Travel
  4.7  Supplies
  4.7.1  Inventory
  4.7.2  Communicate with Vendors for Replenishing Essential Supplies
  4.7.3  Human Pandemic Personal Protective Equipment
  4.7.4  Masks
  4.7.5  Individual Hand Cleansers
  4.7.6  Antiviral
  4.7.7  Protective Barriers
  4.7.8  Gloves
  4.7.9  Biohazard Waste Receptacles
  4.7.10 Occupational Health and Safety (OSH) Policy Considerations
  4.7.11 Financial Management Preparedness
  4.9  Facility Management Strategies
  4.9.1  Heating, Ventilation and Air Conditioning (HVAC)Cleaning
  4.9.2  Enable Additional Remote Access Capability
  4.9.3  Prepare Prevention and Control Measures
  4.10  Supply Chain
  4.10.1  Establish criteria and processes for resuming business as usual
  4.11  Additional Business Continuity Planning Considerations
  4.11.1  Implement an Institution-Wide Business Impact Analysis
  4.11.2  Identify Core Personnel and Skills
  4.11.3  Develop Skills Inventory
  4.11.4  Cross Training
  4.11.5  Identify Essential Support Systems
  4.11.6  Training and Plan Exercises

Prevention

This section concentrates on the steps that can be taken to prevent or reduce transmission of a virus or other disease in the workplace.

  1  DESCRIPTION OF THIS STAGE
  2  TRIGGER TO ACTIVATE THIS STAGE
  3  PREVENTION TASKS
  3.1  Roles And Responsibilities
  3.2  Assess And Confirm Required Response Level
  3.3  Communicate
  3.4  Activate Preliminary Control Measures
  3.4.1  Hygiene education
  3.4.2  Prepare for the deployment of PPE and other Supplies
  3.4.3  Implement Social Distancing training program
  3.4.4  Prepare to provide higher levels of work place cleaning
  3.4.5  Implement Travel advisories for travel to high risk areas
  3.4.6  Implement Increased Pandemic Situation monitoring
  3.4.7  Initiate Employee Sickness and Absenteeism Monitoring

Response

This section discusses the actions that should be taken when during the onset of a pandemic (WHO Pandemic Phases - Phase 6)

1  DESCRIPTION OF THIS STAGE
2  TRIGGER TO ACTIVATE THIS STAGE
3  RESPONSE TASKS
3.1  Roles And Responsibilities
3.2  Assess And Confirm Required Response Level
3.3  Activate Emergency Communications Plan
3.4  Communicate
3.5  Activate Control Measures
3.5.1  Implement Business Travel Restrictions
3.5.2  Restrict Workplace Entry of People with Influenza Symptoms
3.5.3  What are the Differences between Influenza and a Common Cold?
3.5.4  Workplace Cleaning
3.5.5  Increase Social Distancing
3.5.6  Deploy Personal Protection Materials
3.5.7  Workplace Illness Monitoring and Control
3.5.8  Isolation and Quarantine
3.5.9  Contact Tracing and Management

Recovery

This module discusses the actions that should be taken when a pandemic is subsiding to recover normal operations.

  1  DESCRIPTION OF THIS STAGE
  2  TRIGGER TO ACTIVATE THIS STAGE
  3  RESPONSE AND RECOVERY TASKS
  3.1  Establish Criteria And Processes for Returning to Normal Teaching Levels
  3.2  Communication
  3.3  Manage The Return To Business As Usual Process
  3.4  Conduct A Full De-Briefing Process

School Teams

To effectively manage pandemic planning and operations during a pandemic, it is desirable to split staff into teams.

This module suggests a very complete set of teams and identifies what the team needs to do during the period leading up to, during, and after a pandemic.

If you have a smaller school, sections team can be merged with each other.

  1	MANAGEMENT TEAMS

  1.1  (YOUR SCHOOL) SENIOR MANAGEMENT TEAM
  1.1.1   Responsibilities
  1.1.2   Challenges
  1.1.3   Team Members
  1.1.4   Periodic Review
  1.1.5   Tasks: Pre-Pandemic Period
  1.1.6   Tasks: Pandemic Imminent Period
  1.1.7   Tasks: Full Pandemic Period
  1.1.8   Tasks: Recovery Period
  1.1.9   Requirements
  1.1.10  Assumptions
  1.1.11  Dependencies
  1.1.12  Other Information

  1.2  PANDEMIC STEERING COMMITTEE
  1.2.1   Responsibilities
  1.2.2   Challenges
  1.2.3   Team Members
  1.2.4   Periodic Review
  1.2.5   Tasks: Pre-Pandemic Period
  1.2.6   Tasks: Pandemic Imminent Period
  1.2.7   Tasks: Full Pandemic Period
  1.2.8   Tasks: Recovery Period
  1.2.9   Requirements
  1.2.10  Assumptions
  1.2.11  Dependencies
  1.2.12  Other Information

  1.3  PANDEMIC OPERATIONS TEAM
  1.3.1   Responsibilities
  1.3.2   Challenges
  1.3.3   Team Members
  1.3.4   Periodic Review
  1.3.5   Tasks: Pre-Pandemic Period
  1.3.6   Tasks: Pandemic Imminent Period
  1.3.7   Tasks: Full Pandemic Period
  1.3.8   Tasks: Recovery Period
  1.3.9   Requirements
  1.3.10  Assumptions
  1.3.11  Dependencies
  1.3.12  Other Information


  2  COMMUNICATIONS TEAMS

  2.1  COMMUNICATIONS TEAM
  2.1.1   Responsibilities
  2.1.2   Challenges
  2.1.3   Team Members
  2.1.4   Periodic Review
  2.1.5   Tasks: Pre-Pandemic Period
  2.1.6   Tasks: Pandemic Imminent Period
  2.1.7   Tasks: Full Pandemic Period
  2.1.8   Tasks: Recovery Period
  2.1.9   Requirements
  2.1.10  Assumptions
  2.1.11  Dependencies
  2.1.12  Other Information

  2.2  WEBSITE TEAM
  2.2.1   Responsibilities
  2.2.2   Challenges
  2.2.3   Team Members
  2.2.4   Periodic Review
  2.2.5   Tasks: Pre-Pandemic Period
  2.2.6   Tasks: Pandemic Imminent Period
  2.2.7   Tasks: Full Pandemic Period
  2.2.8   Tasks: Recovery Period
  2.2.9   Requirements
  2.2.10  Assumptions
  2.2.11  Dependencies
  2.2.12  Other Information

  3  PANDEMIC SUPPORT TEAMS

  3.1  HUMAN RESOURCES TEAM
  3.1.1   Responsibilities
  3.1.2   Challenges
  3.1.3   Team Members
  3.1.4   Periodic Review
  3.1.5   Tasks: Pre-Pandemic Period
  3.1.6   Tasks: Pandemic Imminent Period
  3.1.7   Tasks: Full Pandemic Period
  3.1.8   Tasks: Recovery Period
  3.1.9   Requirements
  3.1.10  Assumptions
  3.1.11  Dependencies
  3.1.12  Other Information

  3.2  HYGIENE TEAM
  3.2.1   Responsibilities
  3.2.2   Challenges
  3.2.3   Team Members
  3.2.4   Periodic Review
  3.2.5   Tasks: Pre-Pandemic Period
  3.2.6   Tasks: Pandemic Imminent Period
  3.2.7   Tasks: Full Pandemic Period
  3.2.8   Tasks: Recovery Period
  3.2.9   Requirements
  3.2.10  Assumptions
  3.2.11  Dependencies
  3.2.12  Other Information

  3.3  LOGISTICS & SUPPLIES TEAM
  3.3.1   Responsibilities
  3.3.2   Challenges
  3.3.3   Team Members
  3.3.4   Periodic Review
  3.3.5   Tasks: Pre-Pandemic Period
  3.3.6   Tasks: Pandemic Imminent Period
  3.3.7   Tasks: Full Pandemic Period
  3.3.8   Tasks: Recovery Period
  3.3.9   Requirements
  3.3.10  Assumptions
  3.3.11  Dependencies
  3.3.12  Other Information

  3.4  IT COORDINATION TEAM
  3.4.1   Responsibilities
  3.4.2   Challenges
  3.4.3   Team Members
  3.4.4   Periodic Review
  3.4.5   Tasks: Pre-Pandemic Period
  3.4.6   Tasks: Pandemic Imminent Period
  3.4.7   Tasks: Full Pandemic Period
  3.4.8   Tasks:Recovery Period
  3.4.9   Requirements
  3.4.10  Assumptions
  3.4.11  Dependencies
  3.4.12  Other Information

  3.5  PHYSICAL SECURITY TEAM
  3.5.1   Responsibilities
  3.5.2   Challenges
  3.5.3   Team Members
  3.5.4   Periodic Review
  3.5.5   Tasks: Pre-Pandemic Period
  3.5.6   Tasks: Pandemic Imminent Period
  3.5.7   Tasks: Full Pandemic Period
  3.5.8   Tasks:Recovery Period
  3.5.9   Requirements
  3.5.10  Assumptions
  3.5.11  Dependencies
  3.5.12  Other Information

  3.6  VOLUNTEERS TEAM
  3.6.1   Responsibilities
  3.6.2   Challenges
  3.6.3   Team Members
  3.6.4   Periodic Review
  3.6.5   Tasks: Pre-Pandemic Period
  3.6.6   Tasks: Pandemic Imminent Period
  3.6.7   Tasks: Full Pandemic Period
  3.6.8   Tasks: Recovery Period
  3.6.9   Requirements
  3.6.10  Assumptions
  3.6.11  Dependencies
  3.6.12  Other Information

  3.7  PLAN DEVELOPMENT TEAM
  3.7.1   Responsibilities
  3.7.2   Challenges
  3.7.3   Team Members
  3.7.4   Periodic Review
  3.7.5   Tasks: Pre-Pandemic Period
  3.7.6   Tasks: Pandemic Imminent Period
  3.7.7   Tasks: Full Pandemic Period
  3.7.8   Tasks: Recovery Period
  3.7.9   Requirements
  3.7.10  Assumptions
  3.7.11  Dependencies
  3.7.12  Other Information

  3.8  EXERCISE MANAGEMENT TEAM
  3.8.1   Responsibilities
  3.8.2   Challenges
  3.8.3   Team Members
  3.8.4   Periodic Review
  3.8.5   Tasks: Pre-Pandemic Period
  3.8.6   Tasks: Pandemic Imminent Period
  3.8.7   Tasks: Full Pandemic Period
  3.8.8   Tasks: Recovery Period
  3.8.9   Requirements
  3.8.10  Assumptions
  3.8.11  Dependencies
  3.8.12  Other Information

Continuity of Education

This module discusses thes requirements and provision of continuity of education.

  1  DESCRIPTION OF THIS STAGE
  2  INSTRUCTIONAL CONTINUITY
  2.1  Provision of Homework - Elementary
  2.2  Provision of Homework - Secondary
  3  PLANNING ASSUMPTIONS
  4  REPORTING SYSTEM

Educational Administration

This module discusses these requirements.

  1   CONTACTS IN THE SCHOOL SYSTEM
  2   PROTOCOLS
  2.1  Admission of Students
  2.2  Communication of Personal Health Information
  2.3  Excursions
  2.4  Volunteers in Schools
  2.5  Coopeaative Education Placements
  2.6  Home Schooling
  2.7  Home Instruction
  2.8  Student Illness
  2.9  Public Access to Schools and Workplaces
  2.10 Meetings
  2.11 Transportation of Students
  2.12 Food Services and Cafeterias
  2.13 Childcare
  2.14 Continuing Education Programs
  2.15 Wind Instruments
  3   DECIDING ON A COURSE OF ACTION
  4   CLOSURE DECISIONS
  4.1  What Is the Difference Between a Closure & a Dismissal ?
  4.2  What Are the Different Types of Dismissals ?
  4.3  How Will the Decision be Made to Dismiss ?
  4.4  How Long Will Schools Stay Dismissed ?
  5   FEASIBILITY
  6   HAVE YOU DETERMINED HOW TO ADDRESS THE CHALLENGES ?
  7   RECOMMENDED SCHOOL RESPONSES (SIMILAR TO SPRING 2009)
  7.1  Stay Home When Sick
  7.2  Separate Ill Students and Staff
  7.3  Hand Hygiene & Respiratory Etiquette
  7.4  Routine Cleaning
  7.5  Early Treatment of High-Risk Students & Staff
  7.6  Consideration of Selective School Dismissal
  8   RECOMMENDED SCHOOL RESPONSES (Severity Increased From Spring 2009)
  8.1  Active Screening
  8.2  High-Risk Students and Staff Stay Home
  8.3  Students With Ill Household Members Stay Home
  8.4  Increase Distance Between People At Schools
  8.5  Extend the Period For Ill Persons to Stay Home
  8.6  School Dismissals
  9   INFORMATIONAL ITEMS
  10   STUDENT / SCHOOL CARE & FEEDING ISSUES
  11   QUESTIONS & ANSWERS

Communications

This module discusses these requirements.

  1  DESCRIPTION OF THIS STAGE
  2  INTRODUCTION TO COMMUNICATIONS
  2.1  CRISIS COMMUNICATIONS
  2.1.1  Preparations
  2.1.2  Set Responsibilities
  2.1.3  Student, Parent and Staff Education and Awareness
  2.1.4  Training
  2.1.5  Legal Preparedness
  3  Letters To Parents
  3.1  Letter To Parents Re Homework - Elementary
  3.2  Letter To Parents Re Homework - Secondary
  4  COMMUNICATIONS GOAL - KEY MESSAGES
  5  COMMUNICATIONS STRATEGIES
  Stage 1: Preparing for contingency
  Stage 2: Pandemic is confirmed outside of USA/Canada
  Stage 3: Pandemic is confirmed in New York

Health Issues

To ensure that a plan is up to date, meets the organization's needs, and that the can be carried out efficiently by the personnel concerned, it is important that the plan is properly maintained, staff are given suitable training, and that parts of the plan are regularly tested.

This module discusses these requirements.


  1  DESCRIPTION OF THIS STAGE
  2  PREVENTION & HYGIENE
  3  WHAT CAN PEOPLE DO TO KEEP FROM GETTING SICK
  4  WHAT STEPS CAN SCHOOLS TAKE TO KEEP PEOPLE FROM GETTING SICK
  5  CONTROL OF H1N1 ON SURFACES
  6  STAYING HOME
  6.1  How Long Should Sick People Stay Home ?
  6.2  Should Family Members Stay Home Too ?
  7  WHAT ADDITIONAL STEPS SHOULD BE TAKEN FOR SEVERE FLU ?
  8  HOW CAN SCHOOLS INCREASE THE SOCIAL DISTANCE ?
  9  ACTION STEPS
  9.1  For Schools To  Prevent The Spread Of Flu
  9.2  For Teachers To Prevent The Spread Of Flu
  9.3  For Parents If Schools Is Dismissed Or The Child Has To Stay Home
  10  PREPARATION
  10.1  What A Parent Can Do To Prepare
  10.2  What A School Can Do To Prepare

Appendices

The appendices module provides forms and checklists for use in implementing the plan.

  1  RESPONSE STAGE CHECKLISTS
  1.1  Response Stage 1: Prepare Checklist
  1.2  Response Stage 2: Prevent Checklist
  1.3  Response Stage 3: Respond Checklist
  1.4  Response Stage 4: Recover And Return Checklist
  2  CRITICAL SERVICES LIST
  3  SAMPLE ILLNESS ASSESSMENT FORMS
  3.1  Suspected Influenza Case At Work
  3.2  Influenza Contact List
  3.3  Notification Form: Suspected Influenza Case At Work
  4  COMPARISON OF COMMON COLD AND INFLUENZA SYMPTOMS
  5  SUMMARY OF HOW TO STAY HEALTHY DURING THE PANDEMIC FLU
  6  SAMPLE PERSONAL HYGIENE NOTICES
  7  SUMMARY OF INFLUENZA PROTECTION MEASURES

Resources

There is a lot of conflicting and inaccurate information available on the internet.

This module lists the more reliable sources of information for planning for pandemics.

  1  WHERE TO FIND MORE INFORMATION - USA
  1.1  Federal
  1.2  State Agencies
  1.3  Travel Advisories
  2  WHERE TO FIND MORE INFORMATION - CANADA
  2.1  Canada - Federal
  2.2  Provincial and Territorial
  2.2.1  Emergency Management Organizations (EMOs)
  2.2.2  Other Provincial and Territorial Contacts
  2.3  Travel Advisories
  3  WHERE TO FIND MORE INFORMATION - UK
  3.3  Travel Advisories
  4  WHERE TO FIND MORE INFORMATION - AUSTRALIA
  4.1  Commonwealth
  4.2  Australian Influenza Phases
  4.2  States and Territories
  4.3  Travel Advisories
  5  WHERE TO FIND MORE INFORMATION - NEW ZEALAND
  5.1  National
  5.2  Travel Advisories
  6  SEVERAL NATIONAL PLANS
  7  WHERE TO FIND MORE INFORMATION - INTERNATIONAL
  8  LIST OF REFERENCE DOCUMENTS
  9  ASSOCIATIONS
  10 EMERGENCY MANAGEMENT SITES
  11 PUBLICATIONS OF INTEREST
  12 MORE LINKS
  13 LINK TO BINOMIAL WEBSITE RESOURCES

Glossary

  1  INTRODUCTION
  2  TERMS

Additional Material

There are some things that everyone know about pandemics which don't fit elsewhere into the plan. They are presented in this module.

  1  THINGS TO KNOW
  1.1  KEY FACTS ON PANDEMIC INFLUENZA
  1.2  TEN THINGS YOU NEED TO KNOW ABOUT PANDEMIC FLU
  1.3  AVIAN INFLUENZA (BIRD FLU) AND AVIAN INFLUENZA A (H5N1) VIRUS
  1.4  TEN STEPS YOUR BUSINESS CAN TAKE
  2  FINANCIAL CONSIDERATIONS
  2.1  RISK AND INSURANCE
  2.2  INVESTING IN PANDEMIC PREPAREDNESS
  2.3  PANDEMIC PREPAREDNESS AS A COMPETITIVE ADVANTAGE
  3  LEGAL RISKS

Preparing Your Plan

This is potentially a lot of information for you to create and maintain. It's far easier and more cost-effective to start with a product, such as our comprehensive PlanBuilder for Pandemics, which will both enable you to get your plan up and running quickly and make it easier for you to maintain your plan.

The product pricing compares well with the do-it-yourself alternative. Why not request an request an evaluation copy and get started on your plan right away?